Meeting Cost Calculator
Calculate the true cost of business meetings including salaries and overhead
Calculate Meeting Cost
Maximum 10 for individual salary setting
Time spent organizing the meeting
Room rental, materials, technology
Meeting Cost Analysis
Cost Breakdown
Meeting Cost Categories
Low Cost (< $100)
Efficient meeting cost
Well-managed, focused meetings
Moderate Cost ($100-$500)
Standard business meeting
Typical corporate meetings
High Cost ($500-$1,000)
Expensive meeting
Senior management, long duration
Very High Cost ($1,000+)
Consider alternatives
Executive meetings, large groups
Reduce Meeting Costs
Set clear agendas and objectives
Invite only necessary attendees
Use time limits and stick to them
Consider asynchronous alternatives
Start and end on time
Use virtual meetings when possible
Understanding Meeting Costs
Hidden Costs of Meetings
According to the U.S. Bureau of Labor Statistics, unnecessary meetings cost U.S. businesses approximately $37 billion each year. Most organizations underestimate the true cost of meetings by only considering direct expenses like room rental, ignoring salary costs.
Meeting Statistics
- •Average meeting length: 31-60 minutes
- •11 million meetings per day in the US
- •Meeting duration increased 10% in 15 years
- •220 million meetings annually in the US
Cost Components
Salary Costs
Largest component: attendee time × hourly rates
Setup Time
Organizer's time for planning and preparation
Additional Costs
Room rental, technology, materials, catering
Opportunity Cost
Lost productivity from other work activities
Industry Benchmarks
Small Meeting Rooms
$30-$250
Per hour rental cost
Hotel Conference Rooms
$70-$160
Per hour for standard rooms
Daily Room Rental
$400-$1,500
Full-day meeting spaces