Billable Hours Calculator
Calculate your billable value and earnings based on hourly rate and time worked
Calculate Billable Hours & Value
Your hourly billing rate
Hours that can be charged to clients
Administrative, training, or other non-billable work
Calculate earnings over different time periods
Billable Hours Results
Total Earnings
Work Analysis
Formula: Billable Value = Billable Rate × Billable Hours
Calculation: $0 × 0 hours = $0
Billable Hours Best Practices
What to Include
- • Client meetings and consultations
- • Project work and deliverables
- • Research directly related to client projects
- • Communication about project matters
- • Travel time to client locations (if agreed)
What to Exclude
- • Administrative tasks
- • Marketing and business development
- • Professional development/training
- • Internal team meetings
- • Lunch breaks and personal time
Common Hourly Rates
Consultant
Rate: $75-150/hour
40 hours: $3,000-6,000
Usage: Strategy, management consulting
Developer
Rate: $50-120/hour
40 hours: $2,000-4,800
Usage: Web/app development
Legal Services
Rate: $200-500/hour
10 hours: $2,000-5,000
Usage: Legal consultation, contracts
Utilization Rate Guide
75%+ Excellent
High efficiency, strong client focus
60-75% Good
Balanced workload with growth time
40-60% Fair
Room for optimization
<40% Low
Focus on client acquisition
Understanding Billable Hours
What Are Billable Hours?
Billable hours represent the time you spend working directly on client projects or services that can be charged to the client. This excludes administrative tasks, training, or other non-client activities.
Why Track Billable Hours?
- •Accurately bill clients for services rendered
- •Monitor productivity and efficiency
- •Calculate total earnings and project profitability
- •Plan capacity and resource allocation
Calculation Formula
Billable Value = Billable Rate × Billable Hours
Example: $75/hour × 40 hours = $3,000
Time Tracking Tips
- •Track time in real-time, not retrospectively
- •Use time tracking software for accuracy
- •Round to appropriate increments (6 or 15 minutes)
- •Document activities for transparency