Full Time Equivalent Calculator
Calculate FTE employees for workforce planning, budgeting, and business analysis
FTE Calculator
Standard full-time is typically 40 hours per week
Employee Groups
FTE Calculation Results
Enter employee information to calculate Full-Time Equivalent
Example FTE Calculation
Company Setup
Full-time standard: 40 hours/week
Full-time employees: 3 employees × 40 hours = 120 hours
Part-time employees: 5 employees × 20 hours = 100 hours
Total weekly hours: 120 + 100 = 220 hours
FTE Calculation
Formula: FTE = Total Hours ÷ Full-time Hours
Calculation: 220 ÷ 40 = 5.5 FTE
Interpretation
Your workforce is equivalent to 5.5 full-time employees
This equals 5 full-time employees plus 20 hours per week
Same capacity as having 5 full-time + 1 half-time employee
FTE vs Headcount
FTE (Full-Time Equivalent)
Measures work capacity based on hours
✓ Better for budget planning
✓ Accurate workload assessment
Headcount
Simple count of individual employees
✓ Easier to understand
✓ Good for administrative purposes
Business Applications
Budget Planning
Calculate labor costs and resource allocation
Productivity Analysis
Measure output per FTE for efficiency
Project Planning
Estimate required workforce capacity
Compliance
Meet regulatory requirements (PPP loans)
PPP Loan FTE Rules
40+ hours/week = 1 FTE maximum
Part-time hours ÷ 40 = Partial FTE
Total FTE = Full-time + Part-time FTE
Maintain FTE for loan forgiveness
Understanding Full-Time Equivalent (FTE)
What is FTE?
Full-Time Equivalent (FTE) is a measurement that shows how many full-time equivalent employees a company employs. It helps compare and analyze the amount of work being done, even if employees work varying hours.
How FTE Works
- •Converts all employee hours to full-time equivalent
- •Based on total hours worked vs. standard full-time hours
- •Provides accurate workforce capacity measurement
- •Essential for business planning and budgeting
FTE Calculation Steps
- 1. Define full-time hours per week (typically 40 hours)
- 2. Calculate total hours for each employee group
- 3. Sum all employee hours worked per week
- 4. Divide total hours by full-time hours
- 5. Result is your FTE count
Formula: FTE = Total Working Hours ÷ Full-time Hours per Week
Benefits of FTE Calculation
- ✓Accurate budget planning and cost estimation
- ✓Better workforce capacity planning
- ✓Improved productivity measurement
- ✓Regulatory compliance (PPP loans, ACA)
- ✓Fair comparison across departments
Common Use Cases
- •Human resources planning and analysis
- •Project staffing and resource allocation
- •Business budgeting and financial planning
- •Compliance reporting and audits
- •Productivity and efficiency analysis